• Thursday 7 November: Compass is now offline and unavailable for all volunteers to allow the migration of data – Details on interim processes while Compass is offline prior to the new digital platform being available
• Thursday 28 November: Scouts NI / Regions and District Leads will start to gain access to the new digital system.
• Sunday 1 December: Group Lead Volunteer access.
• Monday 2 December: Everyone to have access.

Scouts UK Online Webinars – Preparing for Go-Live!

Before, during and after the Go-Live of the new digital system, Scouts UK will be running online training sessions to help you understand our new ways of volunteering, and how you’ll use the new digital system. We strongly recommend that all members attend one Part 1 session, and that Lead Volunteers, Team Leaders, Chairs and volunteers who’ll hold Accreditations also attend one Part 2 session. 

Please sign up for the online webinar training via clicking here. 

Scouts – Register for training ahead of Go-Live

Training for all volunteers on the new ways of volunteering and our new digital system: www.scouts.org.uk

Our Next Steps…

We are so close to going live on the new membership system, and we want to ensure that we provide a smooth and effective transition once we get the green light.  To support the process, we have outlined what is required once we go live;

• You will need to register for the new system once you receive the email from UK Scouts indicating the system is live for you.
• If you do not receive an email by the end of the first week of December, you will need to let us know in order to fix this issue.

It’s important to remember that we will become reliant on the new membership system, as it will become a key part of our scouting experience. You will need it to:

• Check/update your personal details.
• Access learning courses and allow for automated validation.
• Submit paperwork for activities and camps e.g. permit requests, risk assessments, NANs etc.

With all of this in mind, we are advocating that all Districts across Northern Ireland adopt the functionality available from Go-Live (i.e. NAN processes) to ensure consistency from day one! 

Watch this short video about the new digital system.

Get to Know the new Digital Tools Coming to scouts.org.uk

Our processes are changing, and so it’s important that we know more about the digital tools. Please see the video below which will showcase how the new system will be used and integrated as we move forward. 

How is Scouts NI Preparing to Help you? 

We have identified local Go-Live Teams across Northern Ireland to ensure that we can support locally, as well as the functionality to monitor trends at a national level. We ask that all questions, concerns or issues are raised to us via digitalphase@scoutsni.org or via the e-form below. Once we receive a submission, we will flag this with the local Go-Live Team and follow-up as soon as possible to provide information, assistance or assurance. 

Other Areas of Transformation…

Request to District Lead Volunteers…

If you are a District Lead Volunteer, we would ask you to consider the following:

• Confirm who is in your District Teams (i.e. who will be your Programme Lead; Volunteer Development Lead; Support Lead; District Welcome Conversation Volunteers etc.) 
• Confirm who will require accreditations (i.e. for your Leadership Team; Volunteer Development Team; Programme Team; and Support Team). 
• Ensure that everyone within your District is aware of the digitalphase@scoutsni.org email address for support.
• Be ready from the 28 November, as you will attain access earlier than others to ensure accreditations are in place. 

For more information or support around Transformation, please contact Scott Robinson, NI Transformation Lead, via email at scottrobinson@scoutsni.org.